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Establishment

  • The DSOM&I was established in 1967, as an Institute of Headquarters Dehradun Sub Area. It is not a proprietary Institute of the Defence Services Officer's Welfare Fund and does not receive any financial support from any other organisation, institute or fund.
  • At the inception stage, the DSOM&I was partly financed from subscriptions from members and the major financial support to make the Institute viable was provided by Headquarters Dehradun Sub Area (now Uttarakhand Sub Area).

Objective

The DSOM&I, hereinafter referred to as the Institute, is established and run by Headquarters Uttarakhand Sub Area as a welfare measure to provide social, sports/games and recreational facilities to the officers of the Defence Services, primarily serving and also retired and their families, posted or settled at Dehradun and functions as a combined Officers Mess.

Administrative Control

  • The management of the Institute shall be vested with the Managing Committee. It shall be administered in accordance with these rules. The internal affairs of the Institute and the conduct of its members shall be regulated in accordance with these rules and any additional rules promulgated from time to time.
  • The Managing Committee may vary or revoke these rules or incorporate additional rules, which shall be binding on the members. Any rule shall come into force only after approval by a minimum of two third of the members of the Managing Committee. The Patron shall, however enjoy the powers of veto in every aspect of the Institute, irrespective of its nature or source.

Constitution

  • Patron- GOC Uttarakhand Sub Area
  • President- Dy GOC Uttarakhand Sub Area
  • Vice President (Policy)- Nominated by the President amongst the Members of Management Committee

Management of the Institute

  • General Body- The General Body shall comprise all serving officers, including MNS Officers, posted at Dehradun and under jurisdiction of Station HQ Cell, and the oldest 200 retired Officers in terms of length of Membership and Life Members. A General Body Meeting shall be convened every year preferably coinciding with the end of financial year.
  • Executive Committee- The Executive Committee will be composed of:-
    • a Patron GOC, Uttarakhand Sub Area.
    b President Deputy GOC, Uttarakhand Sub Area.
    c VicePresident (Policy) Nominated by the President amongst the Members of Management Committee.
    d Vice President (Operation) Nominated by the President/Commanding Officer of the unit running the Institute.
    e Secretary Selected by the Executive Committee.
  • Responsibilities- The Executive Committee shall be fully responsible for the complete functioning of the Institute within the parameters laid down in these rules by the Management Committee or by the Patron. While each member of the Committee shall have his own exclusive duties, it shall be the collective responsibility of the Committee to ensure that the Institute is managed effectively and efficiently in order to provide optimum service to all members. The Executive Committee shall lay down the guidelines for the Management Committee.

Management Committee

  • Composition-
    • a President Deputy GOC, Uttarakhand Sub Area.
    b VicePresident (Policy) Nominated by the President amongst the Members of Management Committee.
    c Vice President (Operation) Nominated by the President/Commanding Officer of the unit running the Institute.
    d Ex-Officio Members Group Commander, 501 Field Survey Engineer Group, Commandant, MH Dehradun, Commander, 42 Infantry Brigade, Commander,116 Infantry Brigade, Commander, 69 Mountain Brigade
    e

    Members (Total Ten).

    1. Colonel General Staff, HQ UK Sub Area.
    2. Colonel Quartermaster, HQ UK Sub Area.
    3. Colonel Adjutant, HQ UK Sub Area.
    4. Colonel Adjutant (Discipline & Vigilance), HQ UK Sub Area
    5. Col Veteran, HQ UK Sub Area.
    6. Director, ECHS, HQ UK Sub Area.
    7. Administrative Commandant, Station HQ Cell, Dehradun
    8. GE, Dehradun
    9. One retired officer nominated by the Members & approved by the Patron, for a period of one year.
    10. Secretary, DSOM&I.
    11. Three retired officers (one each from tri service) & one lady member (including spouse of a Member) & approved by the Patron, for one year (01 Apr of every year upto 31 Mar of following year).
      Auth :DSOM&I Min Sheet No DSOM&I/1 dated 02 Mar 2022

Responsibilities

  • The Management of the Institute rests with the Management Committee. The President of the Committee shall preside the Management Committee Meeting. The Committee shall ensure that the functioning of the Institute incl handling of finances are in accordance with the laid down rules and that no deviation from these is permitted.
  • The Management Committee shall meet once in six months. Special meeting may be held at the discretion of the Patron in case necessitated. At any meeting, 50% of the members shall form the minimum quorum. Each member shall have one vote and in the event of equality of votes, the President shall have a second casting vote in addition to his own vote.
  • Duties- The Management Committee shall have the following duties:-
    1. Make/amend/delete rules.
    2. Appoint/dismiss any employee of the Institute.
    3. Approve major purchases.
    4. Cancel membership of individuals for infraction of rules or for other reasons stated in the rule book.
    5. Discuss all agenda points and take necessary decision on them.
    6. Increase/Decrease in subscription rates and other charges.

Disciplinary Committee

  • A Disciplinary Committee comprising the following members shall be established :-
    • a President Dy GOC, HQ UK Sub Area
    b

    Members

    1. Colonel Adjutant.
    2. Colonel Adjutant (Discipline & Vigilance).
    3. Administrative Commandant, Station HQ Cell, Dehradun.
    4. Vice President (Operations).
    5. One lady Officer to be nominated by Military Hospital, Dehradun (Senior MNS Officer also could be nominated)
    6. Secretary, DSOM&I.
  • All complaints shall be placed before the Committee, which after detailed examination shall recommend necessary action for the approval/decision of the Patron
  • The Disciplinary Committee shal be empowered to penalise an erring member, as per nature & gravity of the offence, as under :-
    1. Minor Offence :Verbal/Written warning or Suspension of maximum six months,as per gravity of the offence.
    2. Major Offence :Suspension of membership for a period of seven to twelve months or Termination of membership.

Institute Timings for Summer

  • 1. Summer Timings implemented with effect from 01 Mar 2023 are as under:-
    • a Bar Morning 1200h to 1430h
    (Last Order by 1415h)
    Evening 1930h to 2200h
    (Last Order by 2130h)
    b Restaurant Afternoon 1200h to 1500h
    (Last Order by 1430h)
    Evening 1930h to 2230h
    (Last order by 2200h)
    c Library Morning 1000h to 1300h
    Evening 1700h to 1900h
    1000h to 1200h (Sunday)
    d Hlth Centre Morning 0600h to 0930h (For All)
    0930h to 1030h (For Ladies only)
    Evening 1630h to 2030h (For All)
    Note: Sunday shall be observed as Weekly Holiday
    e Tennis Morning 0600h to 1000h
    Evening 1600h to 1930h
    0600h to 1000h (Sunday)
    f Pool Table & Table Tennis Morning 1030h to 1230h
    Evening 1700h to 2100h
    1030h to 1230 (Sunday)
    g Cafe Morning 0730h to 1400h
    Evening 1600h to 2200h
    h Card Room 1430h to 2130h
    i Endless Pool Morning 0600h to 0900h
    Evening 1600h to 1900h
    Note : Tues & Sat ( for exclusive use for persons with disabilities)
    Morning 0600h to 0900h
    Evening 1600h to 1900h
    j Office 0930h to 1700h
    1400h to 1500h(Lunch Break)
    0930h to 1330h (Sunday)

    2. Members are kindly requested to adhere to the above timings please.

    Note:

    1. Tuesday shall be observed as Weekly Holiday (less Hlth Centre)

    2. Institute shall remain closed on National Holidays.

    3. Tambola will shift to Saturday Night with effect from 11 Mar 2023.

    Institute Timings for Winter

    • 1. With effect from 01 Nov Institute timings will be as under :-
      • a Bar Morning 1200h to 1430h
      Last order by 1400h
      Evening 1900h to 2200h
      Last order by 2130h
      b Restaurant Afternoon 1200h to 1430h
      Last order 1400h
      Evening 1900h to 2200h
      Last order by 2130
      c Library Morning 1000h to 1300h
      Evening 1600h to 1800h
      1000h to 1200h (Sunday)
      d Gym Morning 0700h to 0900h(for offer only)
      0900h to 1030h (for ladies only)
      Evening 1600h to 1930h
      e Tennis Morning 0700h to 1030h
      Evening 1600h to 1900h
      0730h to 1000h(Sunday)
      f Cafe Morning 0800h to 1300h
      Evening 1600h to 2130h
      g Card Room 1430h to 2130h
      h Endless Pool Morning 0600h to 0900h
      Evening 1600h to 1900h
      Note : Tues & Sat ( for exclusive use for persons with disabilities)
      Morning 0600h to 0900h
      Evening 1600h to 1900h
      i Office 0930h to 1700h
      0930h to 1330h (Sunday)
    • 2. Members are kindly requested to adhere to the above timings please.
    • Note: Tuesday shall be observed as Weekly Holiday.