FACILITIES

Facilities Provided by the Institute

Recreational Facilities

Following facilities are provided to all members at nominal/subsidised rates/on no-charge basis on all days except closed days (every Tuesday) and specified gazetted holidays :-

1. Small scale private parties in the Main Lawns/Lounge which do not affect normal functioning of the Institute limited upto 20 Nos
2. Small scale private parties in the Golf Hut upto 50 Nos.
3. DSOM&I Cafeteria for Birth Day Parties/Children's parties upto 50 Nos.
4. Minor functions in the Multi Purpose Hall/ RNR Lawn & Party Room for duration of 2 to 3 hrs for strength less than 150.
5. Small party room at RNR complex upto strength 20.
6. Roof Top Party venue for strength upto 30.
7. Booking of Multi Purpose Hall/RNR Lawn for Wedding/ Reception etc by serving/retired officers of Army/Navy/AF.
8. Officers Messes which are members of the Institute can also book MP Hall for their regimental functions/Raising Day etc on 50% of the normal rates at the discretion of the President/Patron. This booking can only be given 3 days in advance of the date of function depending upon availability of the venue.

Centrally Organised Functions

The Institute holds organized functions (Club Night) besides, major functions on important occasions like :-

1. New Year Eve
2. Republic Day Eve
3. Independence Day Eve

The Institute also hosts official functions on special occasions like visit of dignitaries. Specific approval of the President is required for them. Attendance on such occasions is by invitation only. On these days, the Institute shall remain closed for other members.

Private Functions

The Institute provides facilities for hosting of private functions by members after prior permission in writing has been obtained from the Vice President/President. Application should be submitted to the Institute at least seven days prior to the date requested. Rates for the same will be as laid out from time to time. Member offrs messes can also book for such functions.

The following functions are permissible in the Institute :-

1. Small scale private parties in the Main Lawns/Lounge which do not affect normal functioning of the Institute limited upto 20 Nos
2. Small scale private parties in the Golf Hut upto 50 Nos.
3. DSOM&I Cafeteria for Birth Day Parties/Children's parties upto 50 Nos.
4. Minor functions in the Multi Purpose Hall/ L/RNR Lawn & Party Room for duration of 2 to 3 hrs for strength less than 150.
5. Small party room at RNR complex upto strength 20.
6. Roof Top Party venue for strength upto 30.
7. Booking of Multi Purpose Hall/RNR Lawn for Wedding/ Reception etc by serving/retired officers of Army/Navy/AF.
8. Officers Messes which are members of the Institute can also book MP Hall for their regimental functions/Raising Day etc on 50% of the normal rates at the discretion of the President/Patron. This booking can only be given 3 days in advance of the date of function depending upon availability of the venue.

Miscellaneous Aspects for Booking

1. Booking for private functions can be done on any day except closed day, gazetted holidays, Club Nights or when central functions are being organized in the Institute.
2. Maintenance/Breakages shall be charged additionally at current maint/replacement/repair rates. Members are advised to obtain a clearance/ no-damage certificate on termination of the party.
3. The Institute shall not be booked by individuals/ unit for parties/functions for promotion of business/sponsorship/raising funds or subscriptions/ or any similar activities. The Institute may, however, organize any other event after prior approval of the President.

BOOKING CHARGE : ANUBHAV HALL & ROOST-N- ROLLICK LAWN

Note

1. Cat- I- Direct blood relations – Self/Son/Daughters /Real Brother/ Real Sister/ Marriage/Reception
   Cat-II- Close relatives like Grand Children , Nephew, Niece, Brother – in – Law, Sister – in – Law
2. In addition Rs 5,000/- shall be charged for each booking, as Refundable Security Deposit, to offset any damages/ losses caused to the Institute property during the event.
3. Rs 1,000/- shall be deducted from Security Deposit on account of cleaning charge.
4. The actual electricity consumption charges during function shall be recovered from Security Deposit.

SMALL PARTIES : BOOKING CHARGES

1. The Perch (Roof Top)

Strength -: Up to 30 persons (2 to 3 hrs)

2. Do Drop Inn Cafeteria for Children Parties

Strength -: Up to 50 persons (2-3 hrs)

3. Main Lawn/Lounge

Strength -: Up to 20 persons (2 to 3 hrs)

4. President Lounge *

Strength -: Up to 15 persons (2 to 3 hrs)

5. Golf Hut (RV)

Strength -: Up to 50 persons (2-3 hrs)

6. Machaan

Strength -: Up to 30 persons (2-3 hrs)

7. The Nook

Strength -: Up to 06 persons (2-3 hrs)

Cancellation of Booking

In case of cancellation of booking, the rate of deduction shall be as under:-

Major Functions (MP Hall & R-n-R Lawns)

1. Rs 5,000/- will be charged if more than 45 days notice for cancellation of booking is given in writing.
2. 25% deduction will be made if notice between 30 to 45 days is given in writing.
3. 50% deduction will be made if notice between 20 to 29 days is given in writing.
4. No refund will be given if notice of 19 days or less is given.

Minor Function and Small Parties

1. 10% will be charges if more than 45 days notice for cancellation of reservation from the actual date of booking is given in writing
2. 25% deduction will be made if notice between 30 to 45 days is given in writing .
3. 50% deduction will be made if notice between 20 to 29 days is given in writing in advance by me.
4. No refund will be given if notice of 19 days or less is given
   (Auth : Min Sheet No DSOM&I/1 dated 15 Dec 21.)

Farewell Functions

Only the Patron and President of the Institute have the privilege of being given a farewell from the Institute by the Management Committee. No other dining out parties are permitted at the cost of the Institute. However units if desirous of organizing dining out of any of their unit officers will follow same procedure of organizing private parties as per role on subject.

Reciprocal Facilities

The Managing Committee shall have the authority, to accept affiliation or offer affiliation to other Clubs/Institutes, on reciprocal basis, or withdraw from the same on such terms and conditions, as the Committee may approve from time to time.

Currently, the Institute is affiliated on reciprocal basis with the following Institutes :-

Hosting of Foreign Nationals

Members are not permitted to host their foreign national guests at DSOM&I without obtaining security clearance from MI-10 of Integrated HQ of MoD (Army)